What We Do
We offer more than just paperwork support. By working with us, you gain access to our network of experts that 2X the chance of your deal closing right the first time.
At The Evergreen TC, we specialize in navigating the complexities of paperwork and the closing process. Our commitment to clear communication, dedication to streamlined processes, and an extensive network of creative real estate professionals ensures a seamless journey from contract to close.
Whether you're a seasoned investor or it's your first time working with us, we invite you to schedule a complimentary 15-minute intro call. Let's get acquainted, and once you're ready, submit your deal – we're here to ensure your transaction closes smoothly.
You may still be asking yourself, “Why do I need a transaction coordinator?” Or “What does a Transaction Coordinator do in creative real estate deals?” If this is you, we simplified these answers into an easy-to-understand 11-step process, a handy infographic (for future reference), and a few FAQs to help with any lingering questions below!
Every transaction is as unique as the investor.
The TC Process
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Once you have a signed purchase contract, the TC work begins.
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If you are a new client, we like to do a 15-minute intro call to get started. After that call, clients will share all the information about their deal on the Submit Your Deal page of our website.
Once the deal is submitted, we have 24 hours to review and decide whether or not we can accept your transaction for TC servicing at this time.
If we accept your file, we send an invoice for a 50% deposit and request additional information about the deal, including contact information for every person involved in the transaction.
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We begin by reviewing your purchase contract and making sure everything is complete for your file.
Then we reach out to title and escrow or a closing attorney to open escrow on the property. -
We open escrow opens through a collective email between all parties and all contracts and addendums needed for the transaction.
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I request a title report of all liens against the property and the seller so there are no surprises later down the road.
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We track all deadlines for the inspection period and due diligence dates. We follow up with the seller for any additional documents needed.
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The title company sends a title commitment with a lien report, which is first reviewed by us. Lien reports often reveal unexpected details, such as memorandums, judgments, IRS liens, HOA liens, and more.
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We send the title report to the investor, and then the investor decides if additional negotiations are needed. If the agreement between the investor and seller changes, the investor drafts an addendum to reflect any changes.
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We notify escrow or your closing attorney of any changes, after which escrow or your closing attorney prepare all legal documents. These include promissory notes, deeds of trust/mortgage, warranty deeds, a limited power of attorney, and other documents required to securely transfer the property to the investor.
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We review the settlement statement and all closing documents for accuracy. Once documents are final, escrow or your closing attorney schedule notaries for everyone and share wiring instructions to send and receive funds.
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Escrow receives executed documents and funds for closing. Once all documents and funds are received, escrow sends the warranty deed and all other documents to be recorded with the county recorded. After documents are recorded, funds are disbursed.
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We review the settlement statement and all closing documents one final time.
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Once all documents related to the transaction are finalized and recorded as necessary, we send the final documents to the investor and close out the file. Congratulations!
Transaction Coordinator Checklist
Frequently Asked Questions
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To put it simply, a TC is vital to correctly closing your deals the first time.
On average, only 30% of creative real estate transactions close as anticipated. With a TC, that number jumps to 70% of creative transactions.
Having a TC on your team greatly improves the likelihood of your transaction closing, and closing correctly the first time.
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A transaction coordinator (TC) is the liaison between all parties in a real estate transaction. From contract to close, a TC communicates between every party in the transaction, including the investor or buyer, seller, agents, title and escrow, attorneys, and servicing companies. Think of the TC as the glue that holds the transaction together and keeps everyone on the same page and moving forward together.
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At the beginning, we need you to sign our service agreement, pay the 50% deposit, and provide all documents related to the transaction. This can include a purchase contract, limited power of attorney, and as much detail about the property as possible. For the duration of the transaction, we need you to be present and engaged in communication we send out so that the deal can move through the escrow process as smoothly as possible.
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Our work begins the moment you sign our service agreement, pay your deposit, and provide us with all the information and documents necessary to get escrow opened. We charge a deposit to cover our time and effort in the unfortunate event that circumstances arise and prevent your deal from moving forward.
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Yes! We have an extensive network of title and escrow companies and closing attorneys across the country.
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First, we are not attorneys or licensed agents. We are not licensed to fill out legal documents.
Because we are not a party in the transaction, it is the responsibility of the investor to fill out their own purchase contract. We offer contract consultations to make sure the contract is complete and dictates what you and the seller agreed upon.
Additionally, we do not underwrite, or negotiate your deal for you. In the situation there needs to be renegotiation because of a lien, we will help you understand the reports. As the investor or buyer, all negotiation with the seller is your responsibility.
